Procurement Associate - Vietnamese Speaker

What You Will Do

• Execute the day-to-day activities according to the highest standards of financial control, compliance and best practice.
• Ensure quality and accurate delivery of services within agreed key performance indicators (KPIs) and as defined in the Service Level Agreement (SLA) and SOPs of the respective business sub-process. 
• Follow the instructions of the Managers regarding the daily work coordination. 
• Develop knowledge and capability to raise competence to expected levels to meet current and future business needs. 
• Contribute process and technical expertise to process improvement initiatives. 
• Support on assigned projects or program.

Key Accountabilities:

• Validate and process (fix & Check) Purchase Requisition to ensure completeness and in compliance with Procurement Policy. 
• Convert PR/ SC to Purchase Order. 
• Purchase Order amendment, closure and cancellation. 
• Manage and resolve internal and external queries. 
• Participate in invoice reconciliation process. Work closely with Accounts Payable team to resolve any outstanding invoice reconciliation or mismatch. 
• Execute and produce accurate and timely reports. 
  Manage and execute the RFP process (quick quote/spot buy) and multiple source bidding when applicable. 
• Review and Update SOP, DTP & CCP timely. 
• Liaise with Affiliate local Procurement to update Commodity Card at an agreeable time frame. 
• Ensure adherence to the Procurement Policy, Directive, Guidelines and Local Procurement SOP’s. 
• Actively participate in new projects, such as ASPIRE/MyBuy and etc. Attend related meetings, trainings, knowledge transfer and etc.

Required Skills and Abilities

Key skills and Experience:

• Degree or Diploma in Business Studies, Finance & Accounting/Commerce, IT, Supply Chain or Procurement equivalent. 
• Good communication skill and able to communicate effectively in English. Able to speak in Vietnamese to support related countries. 
• Fresh graduates or at least 1-2 years experience in a centralized purchasing environment. 
• Experience of working in a shared service centre across a global / large organization will be an added advantage. 
• Multinational experience within the pharmaceutical industry is a plus. 
• Good negotiation and analytical skills, resourceful in identifying new sources of items requested.

About Us: 
 
At Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we’ve become one of the world’s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity. 
 
The Roche Services & Solutions as well as People Support Solutions organizations located in Kuala Lumpur provide end-to-end business solutions for Finance, Procurement, IT, Communications, People & Culture (Human Resources) and beyond to our Roche colleagues across the APAC region. Today Roche employs altogether around 1100 employees in Malaysia.