Tenant Admin Executive - Malaysia, Ikano Centers

The Programme 

To ensure a positive experience for tenants across Ikano Centers' portfolio, the Tenant Admin Executive plays a fundamental role in ensuring a smooth and efficient onboarding process.  
 
This role involves providing comprehensive administrative support for the Tenant Administration team and ensuring accurate and efficient processing of lease documentation. This will be a temporary 6-month role and will be based in the Service Office Damansara. 
 
Your assignment: 

• Maintain accurate tenant information in our database. 
• Process and manage lease documents throughout their lifecycle (from sending them out to ensuring they are signed and stored securely). 
• Assist with initial follow-up on tenant payments and maintain accurate payment records. 
• Facilitate the online stamping process for lease agreements. 
• Finalize lease agreements and ensure their successful delivery to all parties. 
• Manage team calendar and communication, including scheduling meetings and maintaining efficient email workflow. 
• Organize and maintain electronic and physical filing systems. 
• Assist with other ad-hoc administrative tasks as assigned. 

Required Skills and Abilities 

• Diploma holder, preferably in a Real estate-related field.  
• Fresh graduates are welcome to apply; experience in Leasing or Tenant Administration within the Shopping Centre environment will be added value. 
• Excellent English proficiency both in spoken & written. 
• Advanced user of Windows (Excel, Word, PowerPoints, Outlook, CRM).
• Professional, reliable and detail oriented. Capable of handling confidential information discreetly. 

Please apply by 6 May 2024. 
 
About Us: 
 
The IKEA vision is to create a better everyday life for many people. We do this by offering a wide range of well-designed, functional home furnishing products at prices so low that as many people as possible can afford them. We operate in Singapore, Malaysia and Thailand – and have an ambitious expansion plan to bring a little bit of Sweden to new markets in the region.  
 
We are part of the Ikano Group of companies and the only IKEA franchisee owned by the Kamprad family that founded IKEA. 
 
We also develop, own and operate Shopping Centers that are anchored by IKEA and create walkable communities by including residential, office and other types of real estate in our development plans. 
 
We work towards making sustainability a natural part of our everyday work. We are active in our communities, driving and supporting social initiatives that benefit children, women and the environment